Davis Polk | Client Account Coordinator Opportunity

Please see below and feel free to reach out to the contact below, or me directly if you have any questions specific to this job.

This job is unique in the sense that our billers aren't responsible for narrative edits, transfers, etc. The administrative and any grammatical modifications are made before the prebills / pro formas are returned to the accounting floor.

Job highlights

Identified by Google from the original job post

Qualifications

• Strong mathematical aptitude
• Ability to manage a varied workload and meet deadlines
• Must be punctual and reliable
• Proficient in MS Excel, Outlook and other applications as needed
• Strong interpersonal skills
• Must be able to work with minimal supervision
• Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive attitude
• Excellent written and verbal communication skills
• Ensure confidentiality of all the firm’s and clients documentation and information
• Minimum of 3 years experience at a major law firm
• Experience with Aderant Expert or an equivelant accounting systen such as Elite or 3E
• Knowledge of various eBilling applications or vendor sites such as, but not limited to, eHub, BillBlast, Tymetrix, Serengeti, Collaborati, CounselGo, CounselLink and Passport

Benefits

• The expected base salary for this position ranges from $85,000 - $100,000
• Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained
• Davis Polk offers a competitive salary and comprehensive benefits package

Responsibilities

• The Client Accounts Coordinator manages the billing, collections and related reporting for assigned billing attorneys
• This includes working in tandem with the attorney’s administrative assistant to achieve the goal of producing, editing and submitting invoices in accordance with the fully executed engagement letters, billing guidelines and/or outside counsel policies
• Responsible for producing prebills and ad-hoc reports both on-demand and periodically (monthly, quarterly or on-completion)
• Oversee the process of editing and finalizing draft bills based on attoney instruction and client guidelines; providing appropriate documents and information as necessary
• Conduct regular meetings with attorneys and administrative assistants to review and discuss client inventory; providing updated system comments regarding unbilled fees and aged balances
• Cross train and work with colleagues in order to provide coverage and support in addressing inquiries and issues for attorneys and clients assigned to other team members
• Prepare and submit invoices via 3rd party e-billing system while meeting client requirements; investigating and resolving issues that causes delays or prevents successul submission
• Review outstanding receivables and work with the Collections & Appeals Team for the purpose of contacting clients regarding the resolution of past due balances
• Assist with testing and documentation of new processes and applications related to client account billing
• Respond to various billing related inquiries from attorneys, clients and management accurately and in a timely manner